The Dublin Vault: Fine, Sterling & Designer Jewelry

Buyer Terms and Conditions of Sale

Standard Auction Terms & Conditions
This document outlines the binding agreement between the bidder (hereinafter "Buyer") and [Thanasack Auctions LLC] (hereinafter "Auction Firm"), licensed by the Ohio Department of Agriculture. By registering for a bidder number or participating in any auction conducted on [thanasackauctions.com], the Buyer agrees to be bound by the following terms and conditions.

1. Licensing and Governance
All auctions are conducted in accordance with Ohio Revised Code Chapter 4707 and Ohio Administrative Code 901:8-2. The Auction Firm is licensed by the Ohio Department of Agriculture.

Auction Firm: Thanasack Auctions LLC
License Number: 2026000150
Governing Law: All disputes shall be governed by the laws of the State of Ohio, and venue shall be in Franklin County, Ohio.

Auction Types
Most auctions conducted by the Auction Firm are absolute. In an absolute auction, the item will be sold to the highest bidder regardless of the price. Please note that within an auction otherwise designated as absolute, individual lots may be on reserve if specified in the auction description and advertisements.
In contrast, in a reserve auction, the seller reserves the right to establish a minimum price, often referred to as a reserve, below which the item will not be sold.

In an Absolute Auction, the Seller is strictly prohibited from bidding on any items they have consigned. This prohibition ensures the integrity of the auction process and compliance with Ohio auction laws. (Reference: Ohio Administrative Code 901:8-2-01)
"Fake Bidding" or "Shill Bidding" refers to any bid made by the Seller, family members, or associates, with the express intent to artificially inflate the price of an item. Such bidding is strictly prohibited in accordance with Ohio Administrative Code 901:8-2-01.
The auctioneer and employees of the Auction Firm reserve the right to bid on items and may enter their own items into the auction, provided such actions strictly comply with all applicable laws and regulations.

Professional Disclaimer
We are proud to leverage our GIA professional training during auctions, offering educated insights to help guide the bidding process. Please note that these assessments are based on professional observations rather than formal laboratory appraisals, as we use various professional instruments, but this is not laboratory equipment. While we strive for accuracy, these insights are shared to be as helpful as possible and should be considered educational guidance rather than certified valuations. As with all human assessments, please understand that we may occasionally make mistakes, and we encourage all bidders to exercise their own due diligence through the various photos and provided videos if applicable.

2. Bidder Registration
All persons seeking to bid must register and provide valid identification via (Hibid thanasackauctions.hibid.com ). The Auction Firm reserves the right to refuse a bidder's number to any person at any time. By registering, the Buyer represents that they have the legal capacity to enter into a binding contract.

3. "As Is, Where Is" Sale
ALL ITEMS ARE SOLD "AS IS, WHERE IS" WITH ALL FAULTS.

Neither the Auction Firm nor the Seller makes any warranties or representations, express or implied, concerning the merchantability, fitness for a particular purpose, or condition of the items being sold.

Descriptions are provided for informational purposes only. It is the buyers responsibility to review the descriptions for better assessment and understanding of the lots. The description may also include key pickup information as well as special condition reports. Please REVIEW the descriptions.
The Buyer is responsible for inspecting items in the photos or during scheduled preview times if applicable prior to bidding.
The failure of the Buyer to inspect an item shall not constitute grounds for a refund or price adjustment.
Assume all jewelry related items are by total weight unless otherwise noted in the descriptions. While we strive for precision, gemstone and diamond measurements in mounted settings represent professional estimates only.
All items are deemed to be and assumed to be untested unless otherwise stated.

4. Online Bidding & Technical Disclaimers
Internet Connectivity: The Buyer is solely responsible for maintaining a stable and secure internet connection. Bidders are encouraged to use a high-speed connection to ensure bids are transmitted in a timely manner.
Technical Liability: The Auction Firm and its platform providers are not liable for any technical errors, platform outages, hardware failures, or missed bids due to connectivity issues, server delays, or software glitches. The Auction Firm shall not be held responsible for bids not processed or accepted due to these factors.
Soft Close / Dynamic Bidding: Auctions may utilize a "soft close" feature. If a bid is placed within the final minutes of a lot's closing time (typically the last approximately 60 seconds), the bidding window for that specific lot will be automatically extended for an additional increment. This process continues until no further bids are received, ensuring all bidders have a fair opportunity to respond.

5. Bidding Process and "Sold" Status
The highest bidder acknowledged by the auctioneer shall be the Buyer. In the event of a dispute between bidders, the auctioneer has the final discretion to determine the successful bidder or to re-offer the item for sale. All bids are final and cannot be reversed or retracted once the auction lot has closed.
In addition to these terms, the Buyer must abide by the separate user agreement and policies of the HiBid platform, which governs the online bidding interface.

Contract Formation: Once the auctioneer says "Sold" (or the online clock expires), a binding contract is formed between the Buyer and the Seller.
Risk of Loss: Ownership and risk of loss pass to the Buyer immediately upon the fall of the hammer or the conclusion of the bidding for that lot.

6. Buyer’s Premium and Fees
The Buyer agrees to pay the following fees in addition to the final bid price(Notice sales tax varies on location of auction, in which an estate auction, sales tax may not be collected):

Fee Type
Amount/Percentage

Buyer's Premium
15%
Variable rate applied to the hammer price

Sales Tax
8%
Based on local county rates

Credit Card Surcharge
3%

Applies to all credit card payments

Late Removal Fee
$50
Per day after deadline

Sales Tax Exemption Policy (Ohio Department of Taxation)
Sales Tax & Resale Certificates
Applicable Ohio and local county sales taxes will be added to all invoices unless a valid, completed Ohio Sales and Use Tax Exemption Certificate (Form STEC-B) or reciprocal state certificate is submitted to and approved by Thanasack Auctions LLC prior to invoice settlement. Tax cannot be refunded or adjusted once the invoice has been charged or paid. Shipped orders dispatched to addresses outside the State of Ohio will be taxed in accordance with applicable destination-state marketplace facilitator statutes.

7. Payments
Please note that checks will NOT be accepted for any transaction.Accepted payment methods include Cash, Credit Cards and Debit Cards. We apply a 3% surcharge to credit card payments. Debit cards and cash carry no surcharge. Payment must be received in full before any items can be removed from the auction site or released to the Buyer.

8. Liability, Conduct, and Pickup Procedures

Liability & Safety: The Auction Firm is not responsible for injuries or damage to persons or property, including vehicles, under any circumstances, including reckless driving by the Buyer or damage caused to the property. The Auction Firm utilizes a security camera system to monitor the safety of everyone on site.

On-Premises Indemnification & Assumption of Risk: Any person entering the premises of Thanasack Auctions LLC or the pickup facility (including parking areas, sidewalks, and loading zones) for the purpose of preview, pickup, or removal of property assumes all risk of personal injury, illness, property damage, or loss. The bidder agrees to indemnify, defend, and hold harmless Thanasack Auctions LLC, its members, employees, and property owners from and against any and all claims, demands, damages, suits, or liabilities arising out of or related to the bidder’s presence on the premises or the handling, loading, or transport of purchased property.

Property Respect: Buyers must maintain basic respect for the Auction Firm and the Seller's property at all times. Buyers must strictly respect and obey all caution tape and signage posted on the premises.

Drive-Through System: Buyers must abide by the general drive-through system instructions provided by staff. The Auction Firm is not responsible for any damages to the Buyer's vehicle during the drive-through process or caused by reckless driving.

House Access & Supervision: Unauthorized entry into the house is strictly prohibited at all times. Buyers may only enter when specifically directed by staff under certain conditions. For furniture and large item buyers, a separate pickup time is required to ensure safety. If a Buyer has purchased both furniture and smaller items, a professional will guide and monitor them in the house at all times. While the Auction Firm tries its best to move furniture to the first floor, this is not always possible.

Item Transfer: The Auction Firm manages the transfer of items to vehicles, including hauling onto carts and into boxes. The Auction Firm is not liable for any damage occurring during this transfer. Buyers must allow staff to handle the process and must not micromanage the staff.
Recreation Vehicles: No recreation vehicle of any type (e.g., bus, mobile home, boat, camper, trailer, etc.) shall be parked in the parking lot of the Building or any area on the site. This applies only for pickups at the location of Thanasack Auctions LLC headquarters and not at other sites.

Pickup Deadlines & Fees: Buyers must adhere strictly to their scheduled Calendly appointment times and must not arrive early expecting service. If a Buyer arrives late, they cannot expect to be served before others. Late arrivals after the specified pickup deadline will be charged a $50 fee(even on pickup day), and an additional $50 fee will be charged each day after the pickup day. If not notified on auction pickup day about an alternate pickup day, then the item is forfeited.

Confirmation: The Buyer must sign the 'Item Receipt and Pickup Confirmation' form upon completion of their pickup, acknowledging they have received all items.

9. Platform Conduct and Account Termination
The Auction Firm reserves the absolute right to ban any Buyer from participating in auctions on our website or through the HiBid platform at our sole discretion. This may be enforced due to, but not limited to, non-payment, non-compliance with these terms, harassment of staff or other bidders, fraudulent activity, or any form of misconduct that disrupts the auction process.

10. Shipping Policy
Shipping Eligibility: We only offer shipping on select items. Buyers must carefully read the item description to verify whether an item is eligible for shipping prior to bidding.

Shipping Provider & Packaging: We utilize Pirate Ship to generate shipping labels and manage shipments. All items are securely boxed and measured for exact product dimensions and weight to calculate precise postage costs.

Shipping & Handling Fees: A shipping and handling charge will be added to each shipment to cover labor, boxes, packaging materials, and mandatory insurance (which varies per item).

Shipping & Handling Fees; Mandatory Insurance: Shipping is provided as a separate, billable fulfillment service and is never included in the auction hammer price. All shipments are charged actual carrier postage plus a per-lot handling and materials fee to ensure professional packaging. Full declared-value third-party transit insurance is mandatory on every shipment and will be billed directly to the buyer’s invoice. By requesting shipping or bidding on a shippable lot, the buyer explicitly authorizes Thanasack Auctions LLC to charge the payment method on file or invoice the buyer for all applicable packing, carrier, insurance, and signature confirmation fees.

Shipping Invoicing & Processing Schedule
For winning bidders requesting fulfillment, shipping and handling charges are calculated once lots are gathered, professionally packed, and measured.

Invoice Delivery: A consolidated shipping checkout link will be sent via Square to your registered email address within 2 to 3 business days following auction close (or following the conclusion of on-site pickup days).

Payment Window: Once issued, the Square invoice must be paid within forty-eight (48) hours.

Dispatch: Tracking details will be generated and parcels dispatched within 1 to 2 business days after payment clears.

Processing & Handling Fees: Standard domestic transactions incur our standard 3% card processing fee. Invoices paid using non-U.S. cards or requiring cross-border currency conversion will incur an adjusted 4.0% international transaction and administrative handling fee (or actual settlement cost).

Tracking & Insurance: Tracking information will be emailed to the buyer upon shipment. Packages valued over $200 will require a mandatory signature upon delivery to help prevent delivery disputes and ensure proper insurance coverage. Insurance coverage and claim processes strictly follow Pirate Ship policies. UPS International may be selected at our discretion to ensure reliable tracking. The buyer is solely responsible for monitoring carrier tracking and ensuring an authorized individual is present to sign upon delivery. Rerouting fees, redelivery fees, or return postage caused by failed signature attempts are the sole responsibility of the buyer.

International Customs & Duties: All international customs duties, import tariffs, taxes, and destination clearance fees are the sole responsibility of the buyer upon arrival.
Shipping Address Policy & Delivery Restrictions: All lots will be shipped exclusively to the billing address associated with the bidder’s registered credit card on file. Thanasack Auctions LLC will NOT ship to secondary, unverified third-party addresses, alternate drop locations, or forwarders unless prior written authorization and government photo identification are provided and approved before auction close. Any change-of-address request submitted after invoice generation voids shipping eligibility and requires in-person pickup with valid photo ID.

Return-to-Sender (Undeliverable Packages): When a package bounces back due to an incorrect address entered on HiBid or an expired forwarding order.
Undeliverable and Returned Parcels: In the event a package is returned by the carrier due to an invalid/insufficient address provided by the buyer, failure to claim from carrier hold facilities, or refused delivery:
The buyer is liable for all return carrier charges and subsequent re-shipping costs.
If the buyer does not pay re-shipment costs within fourteen (14) days of the item returning to our facility, the property is deemed abandoned.

Chargeback Waiver & Dispute Venue
Card networks require explicit disclosure that chargebacks are waived when standard insurance and condition resolution paths exist.
Chargeback Waiver & Jurisdiction
All sales are final. By bidding and providing a payment card, the buyer agrees not to initiate a chargeback or payment reversal with their issuing bank or credit card company for shipping delays, carrier transit damage, or condition disputes. All damage or loss inquiries must proceed exclusively through third-party carrier insurance claims. This agreement is governed by the laws of the State of Ohio, and any formal legal proceedings arising from transactions with Thanasack Auctions LLC shall be brought exclusively in the municipal or common pleas courts of Franklin County, Ohio.

Damages
Strict "As-Is, Where-Is" Baseline: Damage claims cannot be used as an end-run around our "as-is" policy. Breakage must refer strictly to post-auction physical damage occurring while under company custody or in transit, not pre-existing conditions visible or noted in catalog photos. When shipping via Pirate Ship or standard commercial carriers, the carrier bears transit liability. Risk passes to the buyer upon carrier handover, but our firm will manage and file third-party insurance claims on their behalf. The firm facilitates claims, but does not self-insure third-party transit damage. If, for any reason whatsoever beyond the reasonable control of Thanasack Auctions LLC—including inadvertent breakage, damage, theft, or misplacement prior to scheduled pickup or fulfillment—the Company is unable to deliver a purchased lot to the winning bidder, the Company’s sole and exclusive liability shall be the prompt refund of the purchase price, buyer’s premium, and applicable sales tax actually paid by the bidder for that specific lot. In no event shall Thanasack Auctions LLC, its owners, or consignors be liable for compensatory, incidental, or consequential damages, replacement cost, or loss of prospective profits.

Claims Handling Procedure: To initiate a transit damage claim, the Buyer must notify the Auction Firm in writing via email within 48 hours of carrier-confirmed delivery. The Buyer is required to retain all original shipping boxes, internal packaging materials, and damaged items exactly as received until the claim process is fully resolved. The Buyer must promptly provide high-resolution photographs showing the damaged item, the shipping label, and all outer and inner packaging. Claims will be processed through Pirate Ship/InsureShield, and the Buyer agrees to complete any required online buyer verification or verification statements requested by the insurer. Upon formal approval and resolution of the claim by the insurance provider, the Auction Firm will issue the applicable refund to the Buyer. Discarding packaging prior to written authorization or failing to complete verification steps voids all claim eligibility.

Lost Packages
A shipment is considered lost only after the carrier officially confirms non-delivery or after fourteen (14) consecutive business days without an active tracking scan. The company is not liable for packages marked as "Delivered" by the carrier to the destination address provided on the invoice. Bidders must cooperate fully with carrier trace investigations and provide any required documentation to assist in claims processing.

11. Ohio Auctioneer Recovery Fund
Per Ohio Revised Code Section 4707.25, notice is hereby given that the Ohio Department of Agriculture administers an Auctioneer Recovery Fund. This fund is established to protect the public from certain losses resulting from the actions of licensed auctioneers. For more information, please contact:

Ohio Department of Agriculture
8995 E. Main Street
Reynoldsburg, OH 43068
(614) 728-6240

12. Entire Agreement & Severability
These Terms and Conditions, together with any specific terms posted in the individual auction catalog details, constitute the entire agreement between the bidder and Thanasack Auctions LLC. No oral statement, email exchange, or text message by the auctioneer, staff, or agents shall alter or amend these terms. If any provision of these terms is deemed unlawful, void, or unenforceable by an Ohio court of competent jurisdiction, that provision shall be severed without affecting the validity and enforceability of any remaining provisions.

13. Breach of Terms
Any violation or breach of these terms and conditions may result in immediate disqualification, banning from future auctions, and potential legal action. Furthermore, in the event of a breach, the Buyer may be held responsible for all damages, losses, and costs incurred by the Auction Firm, including reasonable legal fees and costs of representation.